Job Description

We’re looking for a highly organized and professional Personal Injury Paralegal to join our client's team in Clifton, NJ!

The ideal candidate will be an experienced plaintiff personal injury paralegal with at least 5 years of litigation experience, strong knowledge of New Jersey personal injury procedures, and exceptional organizational and communication skills.

This candidate will be detail-oriented, client-focused, and proficient in managing case files, coordinating with providers, drafting legal documents, and supporting attorneys through all stages of litigation and trial preparation.

Key Responsibilities:

• Perform client intake: gather client information, open new case files, execute authorizations (HIPAA, medical records, etc.).
• Coordinate with medical providers, insurance companies, and clients to secure medical records, bills, employment/wage documentation, etc.
• Prepare and draft legal documents demands, verified bills of particulars, pleadings, settlement correspondence, trial exhibits.
• Maintain case management system: create and update case trackers, monitor deadlines (statute of limitations, responses, hearings), maintain calendars and dockets.
• Review and analyze medical records, bills, diagnostic reports, and summarize for attorneys.
• Assist attorneys with fact investigation: obtain police reports, scene photos, witness information, and evidence preservation.
• Support trial preparation: organize exhibits, assist with deposition logistics, coordinate expert witness materials.
• Serve as a liaison with clients, keeping them informed of case status, responding to questions, and ensuring deadlines are met.
• Ensure compliance with relevant laws/regulations (e.g., HIPAA confidentiality) and firm policies.
• Use legal research tools and case management software to support the legal team.
• Work collaboratively with attorneys, other paralegals, staff, and external partners/vendors.

Qualifications & Requirements:

• Minimum of 5+ years of experience as a paralegal in a plaintiff personal injury law firm (litigation experience strongly preferred).
• Knowledge of New Jersey personal injury litigation practices, including statutes of limitations, discovery, and trial procedures.
• Strong organizational skills and ability to handle multiple cases and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Proficiency with case management software (e.g., PC Law, Needles, or similar) and standard Microsoft Office applications.
• Ability to review and interpret medical records, understand medical terminology and bills.
• Client-centered attitude: ability to build rapport with injured clients, coordinate providers, and provide updates.
• Attention to detail, strong follow-through, and proactive mindset.
• Paralegal certification or degree preferred but not required if supported by relevant experience.

If this sounds like you, please send resumes to carlye@axstaffing.com!

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