Job Description
Position Title: Financial Coordinator
Location: Fully Remote (occasional on-site visits required to Manhattan, NY; candidates in the tri-state area preferred)
Employment Type: 6-month contract with potential for extension or full-time conversion
Position Summary
The Financial Coordinator plays a key role in supporting the financial operations of oncology clinical trials. This individual ensures fiscal compliance with sponsor and institutional guidelines, manages trial-related financial processes, and supports the broader clinical research finance team in maintaining accuracy, transparency, and efficiency across all financial activities.
The ideal candidate will have a strong foundation in finance or accounting, exceptional Excel skills, and the ability to manage multiple priorities in a fast-paced, team-oriented environment. Prior experience in healthcare or clinical research finance is preferred, but training on clinical trial-specific processes will be provided.
Key Responsibilities
Clinical Trial Financial Management
- Oversee the day-to-day financial administration of assigned oncology clinical trials, ensuring adherence to approved budgets and sponsor terms.
- Review study budgets and contracts to understand all financial obligations and ensure proper billing and reimbursement.
- Track and reconcile monthly financial activity using internal systems; investigate discrepancies and validate all claim details for accuracy.
- Authorize departmental charges to assigned trials and process payments to external research service providers.
- Arrange payments for human subject services and travel reimbursements in accordance with study budget terms.
- Create and issue accurate invoices to sponsors; track payment status and follow up to ensure timely receipt and application of funds.
- Reconcile closed trials, ensuring appropriate account closeout procedures are followed and excess revenue is properly transferred.
Reporting and Analysis
- Prepare ad-hoc financial reports and forecasts to assist leadership and disease program teams with budget planning and decision-making.
- Support the preparation of annual expense budgets for clinical research operations by projecting direct and indirect costs and fee revenues.
Operational and Administrative Support
- Coordinate with clinical and financial staff to ensure timely data entry, billing, and reporting.
- Manage vendor setup, requisition submissions, and invoice approvals in accordance with institutional financial systems.
- Assist in maintaining consistent financial and billing processes across trials.
- Participate in special projects and other assigned duties to support departmental goals.
Requirements
Minimum Qualifications
- Bachelor’s degree in Accounting, Business Administration, Healthcare Administration, or a related field.
- At least 2 years of progressively responsible experience in finance, accounting, or budget management (or equivalent combination of education and experience).
- Strong working knowledge of accounting principles and practices.
- Advanced Excel proficiency, including pivot tables, VLOOKUPs, and formulas.
- Excellent written and verbal communication skills.
- High attention to detail and organizational ability; able to manage multiple projects simultaneously.
- Collaborative mindset with the ability to work effectively within a small, high-performing team.
- Demonstrated interest in healthcare, research, or clinical operations.
Preferred Qualifications
- Experience managing clinical trial budgets or related financial activities.
- Familiarity with regulatory and compliance requirements for clinical research.
- Working knowledge of financial software systems (e.g., PeopleSoft, Business Intelligence tools, or equivalent platforms).
- General understanding of medical or clinical terminology.
Key Attributes and Core Values
- Displays professionalism, reliability, and accountability in all responsibilities.
- Demonstrates adaptability and a proactive attitude in a high-volume environment.
- Values accuracy, transparency, and integrity in financial work.
- Maintains a team-first approach, supporting peers during high workload periods (“all hands on deck” culture).
- Strives for continuous improvement and professional growth within the organization.
Additional Details
- Work Environment: Remote business office setting; occasional in-person meetings required.
- Workload: High volume; may manage financial components for 300+ active clinical trials.
- Growth Opportunities: Upward mobility available; advancement based on performance and evolving departmental needs.
Job Tags
Full time, Contract work, Work at office, Remote work,