Job Description
Title: International Coordinator
Location: Hybrid — Chicago & Bolingbrook, IL
Duration: Ongoing contract, possibility of extension
Pay Rate: $20/hour (W2)
Job Description:
The International Coordinator supports global operations through effective project coordination, communication, and administrative excellence. This role requires a detail-oriented, highly organized professional with strong multitasking and scheduling capabilities who can collaborate across diverse teams and time zones.
Key Responsibilities:
- Manage executive and team calendars, coordinate meetings, and arrange domestic and international travel.
- Support cross-functional projects by maintaining project plans, schedules, and deliverables.
- Track project milestones, dependencies, and escalate risks or delays when necessary.
- Maintain centralized project documentation and prepare clear, professional reports and meeting notes.
- Serve as a liaison between international and cross-functional teams to ensure communication consistency and on-time execution.
Qualifications (Required):
- 2+ years of experience in project coordination or project management .
- 2+ years supporting multiple leaders with calendar management and travel coordination .
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with SharePoint , Monday.com , or Smartsheet .
- Excellent organizational and communication skills.
- Ability to work independently and manage multiple priorities.
- Friendly, professional demeanor with a positive attitude.
Qualifications (Desired):
- Bilingual proficiency (written and verbal).
- Experience coordinating international teams or projects.
Disqualifiers:
- No prior experience managing calendars or travel for multiple leaders.
- Unavailable to commute between Chicago and Bolingbrook offices.
Typical Day & Interaction with Team:
- Balance administrative support and project coordination tasks.
- Collaborate with global stakeholders to ensure timely communication and progress.
- Maintain project trackers, follow up on deliverables, and support cross-functional alignment.
- Work in a hybrid environment, alternating between Chicago and Bolingbrook offices as needed.
Job Tags
Ongoing contract, Work at office,